Combat Veterans Motorcycle Association

Nebraska Chapter 16-1

Vets helping Vets


BYLAWS


ARTICLE 1 Name and Emblem – Combat Veterans Motorcycle Association 

Section 1 (a).

The name of the association is: Combat Veterans Motorcycle Association; Nebraska Chapter 16-1.

Principle office of the Combat Veterans Motorcycle Association will be located at the following address: 1013 Michelle Parkway, Papillion, NE 68046
Change of Address. The designation of the county or state of Combat Veterans Motorcycle Association principal office may change by amendment of these bylaws. The board of Officers may change the principal office from one location to another within the named country by noting the changed address and effective date below, and such changes shall not be deemed minor, and require an amendment of these bylaws.
1. New Address
               Date:
2. New Address
               Date:
Other Offices. The Combat Veterans Motorcycle Association may also have offices at such other places, within or without its state of incorporation, where it is qualified to do business, as its business and activities may require, and as the board of directors may from time to time, designate. 

Section 1 (b)

IRC Section 501(c) (19) Purposes. Combat Veterans Motorcycle Association is organized exclusively for charitable, religious, educational and/or scientific purposes as specified in Section 501(c) (19) of the Internal Revenue Code, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c) (19) of the Internal Revenue Code. The BOD has the authority to change the CVMA Bylaws if any part is found to be in conflict with Federal or Nebraska state tax laws

Section 2

The emblem / logo used by the Combat Veterans Motorcycle Association are the sole property of CVMA. The CVMA patch and logo cannot be reproduced without license from the Board of Directors (NBOD). The emblem of the Combat Veterans Motorcycle Association is in the shape of a skull encompassed by the following colors. The incorporated colors are: Red, representing the blood that has been shed on the battlefield. The Military Gold, representing all branches of the military service of the United States. Black, representing the heavy hearts possessed for those who gave their lives and for those that are considered missing in action or prisoners of war. The Skull and ace of spade represents the death that war leaves in its wake. 

ARTICLE 2 OBJECTIVES 

General: Combat Veterans Motorcycle Association Protocol. The Combat Veterans Motorcycle Association is formed for the betterment of communication and camaraderie between other Motorcycle Associations, Veterans Organizations, and or Motorcycle Groups. Veterans Helping Veterans. 

Section 1

To promote interest in various forms of motorcycle activity associated with Veterans. 

Section 2

To create and maintain camaraderie among Combat Veterans from all U.S. Branches of Service and its allies. 

Section 3

To support Veteran Organizations. 

Section 4

To raise awareness for the plight of POWs, MIAs and their families, Post-Traumatic Stress Disorder, Traumatic Brain Injury, and other combat related medical conditions.

Section 5

To conduct Association functions and activities in a manner befitting the members of the Combat Veterans Motorcycle Association and as well as the association's Auxiliary and Support Members. 

Section 6

To encourage a better understanding of motorcycle riding as a constructive sport among members of the public, press, and law enforcement agencies. 

ARTICLE 3 MEMBERSHIP 

Definitions:

The term "Good Standing" shall be defined as any person who has fulfilled the requirements for
membership in the Combat Veterans Motorcycle Association, who is not currently under
disciplinary review or probationary status for disciplinary reasons, who has paid the necessary
dues and conformed to the requirements as set forth in these bylaws.

Section 1(a)

Full Member:

Of good character.
Who is a Veteran of a Foreign War, "Combat".


The ONLY Acceptable proof for membership to the Combat Veterans Motorcycle Association is a copy of one's DD 214 or Official Military Personnel File or officer/enlisted record brief which must be surrendered to the NBOD for verification.


Must own and operate a Motorcycle of 500cc or above.


Should a full member resign they will be given a 5 day grace period to rescind their resignation with no repercussions. After the 5 day grace period a member will have to re-apply for membership as a new member and will require NBOD approval.


Active members in good standing with the CVMA who become infirm, disabled or otherwise unable to ride their motorcycles will be able to keep their patch and be retired as members in good standing with the CVMA. Members must submit medical documentation and a minimum of one year as a member and/or NBOD approval is required.
Life members, if for health reasons can no longer ride can at their discretion, remain members in good standing with full voting privileges and can keep their patch.


Life membership requirements: 3 years active in the CVMA. Member must be in good standing for all three years and minimum participation of one sanctioned CVMA event per year is required. One of which must be a National meeting. Cost for life membership is $200. If a life member quits for any reason or the member is removed from the CVMA rolls for any reason, no refunds will be made.


Member's initial assignment of chapter will be in the State of physical residence. Once membership is approved, he or she can request in writing for a change of Chapter to the gaining and losing State Representative. Chapter affiliation to any Chapter of their choosing may be requested, to include a chapter in another state if that chapter is closer than the existing chapter and the losing and gaining states share a common border. If the distance is shorter, the request will be approved. The member will only have all rights as a Full Member in the State that they claim membership in.

Section 1(b)

Auxiliary Members:

Must be of good character.


All Auxiliary members must be a spouse, widow or widower of a member who is in good standing with the CVMA. An Auxiliary widow or widower cannot sponsor an additional Auxiliary member.


Must support the efforts of ALL branches of the United States of Americas Armed Forces and the Combat Veterans Motorcycle Association.


Will have no vote in CVMA business.


Cannot hold a position on the NBOD.


Auxiliary Life Membership requires three years active in the CVMA. Auxiliary member must be in good standing for all three years and minimum participation of one sanctioned CVMA event per year is required, one of which must be a National Auxiliary meeting. The Full member sponsor must already be a Life Member (or concurrently seeking Life Member status). Cost for Auxiliary Life Membership is $100. If an Auxiliary Life Member quits or is removed for any reason, is no longer qualified as an Auxiliary member (e.g. divorce), or the sponsor member quits or is removed from the CVMA rolls for any reason, no refund wi11 be made.

Section 1(c)

Support members:

Must be of good character.


Must own and operate a motorcycle of 500cc or greater.


Maximum number of support members will not exceed 10% of total CVMA full Combat membership.


Support members must be a veteran of the United States Armed Forces.


Support members will read and abide by all CVMA by-laws applicable to them. Sections excluded:
Article 5: Elections
Article 6: Duties of Officers.


Support members are required to submit their application with proof of military service through a full member of the CVMA who has held a membership for not less than one year. Support members are required to have either ridden a minimum of 3,000 miles with their sponsor, attended three CVMA events or be known by their sponsor for a minimum of 6 months. A full member submitting an application for a support member should verify they meet the above criteria. Only 1 support member can be vouched on per year by an individual CVMA member. Support members will be at a 1 to 10 ratio, 1 support member to 10 full members based on state.


Will have no vote in CVMA business.


Cannot hold a position on the BOD.


Support members in good standing can wear a small CVMA Support Patch on the front of their vest or jacket which will be supplied by their sponsor. Support members can also wear the 10 inch support back patch which will be supplied by their sponsor.

Section 2

By applying for membership with the Combat Veterans Motorcycle Association, you are giving the Combat Veterans Motorcycle Association and its Board of Directors the right to verify any membership application and DD 214 records or Official Military Personnel File or officer/enlisted record brief.

Section 3

Each member should attend a minimum of at least one (1) event hosted by the Combat Veterans Motorcycle Association per year. This can also be an event in any member's state if prior approval is obtained by the state representative from the governing body of the Combat Veterans Motorcycle Association.

Section 4

All members must conduct themselves in a manner that is not an embarrassment to themselves, the Combat Veterans Motorcycle Association, or the United States of America.

In the event of misconduct by any member, under the by-laws of the Combat Veterans Motorcycle Association, the Board of Directors possesses the right to revoke that member's membership. Misconduct is defined as failure to abide by the by-laws of the Combat Veterans Motorcycle Association and any organization that the Combat Veterans Motorcycle Association supports.

Always remember WE ARE NOT, NOR DO WE CLAIM TO BE, A MOTORCYCLE CLUB! WE DO NOT HAVE COLORS! We do not prospect. We do have membership fees.

Section 5

All members must possess a valid motorcycle driver’s license endorsed by their state as
well as proof of insurance for their motorcycle.

Section 6

Any full member who is still a member of the Armed Forces of the USA who attends the previous year’s Nationals, but cannot, because of Military deployment to a combat zone, attend the current year national meeting will be given credit for the National and will be authorized a rocker for the National patch that will read, for example, DEPLOYED 20XX. 

ARTICLE 4 MEMBERSHIP DUES


Section 1

Membership dues shall be at such rate, schedule or formula as may from time to time be prescribed by the governing body of the association and approved by the general membership. 

Section 2

The governing body of the association shall determine deadlines for payment of renewal
membership dues. 

Section 3

New members purchasing patches of the Combat Veterans Motorcycle Association will be done so at cost. 

Section 4

Charter members will not be required to pay annual dues and may wear the 45 patch
designating that they are an original starter member, or support member, of the Combat
Veterans Motorcycle Association (if applicable). 

Section 5

Chapters will collect local dues. A cap of $20.00 annual Chapter dues can be assessed.

All National dues will continue to go straight to National. Nebraska Chapter 16-1 will collect annual dues of $20.00/$10.00/$10.00, which will be retained by the Chapter for their discretion. Dues for all members are payable to the Treasurer by June 30th of each year. Checks should be made payable to CVMA Nebraska Chapter 16-1, and mailed to or given directly to the Treasurer. Failure to pay dues by the due date will result in an entry being made in the member’s 201 file: “Member is not in good standing for failure to pay chapter dues.” Until the dues are paid, the member will not have chapter voting privileges. Member will not lose voting right on National issues/bylaw proposals, nor State/Regional/National officers as long as National dues are current.

ARTICLE 5 ELECTIONS 

Section 1

All nominees for any office must be active and in good standing in the association with a minimum of 1 full year CVMA membership. All nominees for the NBOD must be a member in good standing and have held a Chapter, State or Regional leadership position for a period of 1 year. Retired members cannot hold a CVMA officer position. Chapter Officers in newly formed chapters are excluded for the one-year requirement. 

Section 2

All elected and or appointed officers and Board of Directors must remain active members in good standing for the duration of the term while in office. 

 Section 3

All officers are to be nominated and elected at a Nebraska Chapter 16-1 meeting and will assume office within 30 days of the election and hold that office for 24 months or until their successors are duly qualified. Consecutive terms are permitted. No Officer may hold two (2) positions on the BOD at any time. 


The officers will have a staggered election period in the following order: 

  • Commander (President) / Treasurer 24 Months - Even Years
  • Executive Officer (Vice President) / Sergeant-at-Arms / Secretary 24 Months - Odd Years 
  • Appointment of Quartermaster (QM), Public Relations (PR), Webmaster (WM), Road Captain (RC), Tail gunner (TG), and Chapter Chaplain (CHAPS) – as appointed by the Chapter Commander with approval from the Chapter BOD, and on a volunteer basis. They are considered non-BOD, non-voting members. 

Each appointee will have no term limits attached to their appointment, as long as they are performing their duties appropriately and effectively. 
If the Appointee resigns or is replaced by the Commanding Officer, there will be a complete turnover and accountability (audit) of that office held. 

Section 4

Nominations and elections to the Nebraska Chapter 16-1 must be made at a Nebraska Chapter 16-1 meeting. The Nebraska Chapter 16-1 Commander will vote only in the event of a tie. 

 Section 5

Members nominated for office are qualified if he or she is a paid member in good standing with the CVMA for a minimum of 1 year. Member being nominated must be present to accept the nomination. 

Section 6

Nebraska Chapter 16-1 BOD Officers will be considered for re-election in the following order, Commander / Treasurer, Executive Officer / Secretary, Sgt-at-Arms. Should any Officer resign or be removed for any reason the Commanding Officer will call for a Special Election to replace that Officer.  In the interim, the Chapter Commander has the authority to appoint a replacement until the Special Election is completed and a new Officer is elected. Nominations will be solicited within 30 days and the elections will be held at the next scheduled Monthly Meeting. The Special Election of a new elected Officer, for purposes of that term fulfillment, will not count towards the term limit requirements in Article 5 Section 3. 


In the interim, if no one is nominated for that position and no elections are held, the Chapter Commander will assume the responsibilities of that office vacated, or his representative, until that position is filled. 

Section 7

Chapter Commander and Chapter Executive Officer Responsibilities. The Nebraska Chapter 16-1 Commander is first in command in the chapter hierarchy. The commander will preside over all meetings of the chapter, issue the call for regular and special chapter meetings, schedule regular elections, and ensure they are held IAW the bylaws.


All Board of Director positions are accountable to the Commander.


All matters concerning relations between the chapter and any outside person or organization should be routed to the Commander for appropriate action. 


The Commander may not make or second any motion, and may only vote where their vote would affect the outcome, as in making or breaking a tie vote.


The Commander or their delegate shall coordinate all committees and supervise plans for all chapter events.
The Nebraska Chapter 16-1 Executive Officer shall act as an intermediary between the Commander and chapter members. Additionally, the Executive Officer is the second in command to the Commander, and shall assume all responsibilities and duties of the Commander in their absence. 


The Executive Officer must work closely with the Commander and keep themselves abreast of all issues to ensure a seamless transition if that person must take over duties as the Commander. 

Section 8

Candidates for that office MUST declare their intentions within a minimum of 30 days prior to the designated election date unless the election is to fill a vacated position due to a previous election. 

ARTICLE 6 DUTIES OF OFFICERS 

Section 1

The Commander (President) will preside over all meetings of the Chapter; act as ex-officer member of all committees, issue the call for regular and special Nebraska Chapter 16-1 Chapter meetings, schedule regular elections, and are sure they are held IAW this constitution, and carry out the directives of the Nebraska Chapter 16-1. The Treasurer and Secretary positions are both accountable to the Nebraska Chapter 16-1 Commander and the Nebraska Chapter 16-1 Commander is allowed to temporarily fill these positions as required. 

Section 2

The Executive Officer (Vice President) will perform all duties of the Commander in their absence. 

Section 3

The Secretary shall keep minutes of the Nebraska Chapter 16-1 general membership meetings, post Meeting Schedules, and assume all duties to that office. Reimbursements for items used in the performance of their duties may be granted up to $300.00 with receipts without Membership vote and approval. Prior approval by at least one (1) BOD member will be required before purchase(s). The Secretary will also maintain and administer the Long Range Riding Platoon (LRRP) Program. 

Section 4

The Treasurer will collect dues/track and prepare/ maintain other forms of income due to the association, maintain the accounting books, make payments from the associations’ funds when so ordered by the Chapter Officers, sign all associations’ checks, and make regular reports of the Chapter financial status to the Chapter Officers, State Representative and the general membership. The Nebraska Chapter 16-1 Treasurer will be required to file all the necessary forms and paper work as required by the State and Federal regulatory agencies (i.e. IRS Tax Forms). One (1) other designated BOD member will also be a cosigner on the account. A complete Treasurer’s Report will be forwarded to the Secretary prior to the Monthly Meeting for inclusion into the Official Minutes. The Treasurer will also schedule and prepare an annual audit for presentation to the Chapter at a meeting no later than May of that year. An audit should be conducted by the Treasurer and at least one (1) member of the BOD after the taxes are paid. A Contingency Fund will be set up as a fund (amount to be determined by the full membership) currently $1,000.00, on an annual basis. This fund is intended for emergency use for a Veteran in need and shall be dispensed by the BOD. A Request for Funds Form will be filled out completely before a Vote and a decision is made. All avenues of funding will be exhausted prior to any Chapter Contingency Funds are distributed. 

Section 5

The Sergeant at Arms (SAA) is responsible for controlling meetings, keeping order, and checking members ID cards periodically prior to each Monthly Meeting. In the event there is misconduct of a member and it is brought to the attention of the BOD – SAA will retrieve the CVMA Patch from that member using prudence and informing BOD of all actions taken. Will perform the Monthly Meeting Roll Call Duties with Monthly Attendance Roster that will be maintained and provided by the Chapter Secretary.  Will also serve as chapter Parliamentarian.

Section 6(a).

The Quartermaster (QM) (appointed–non BOD) will be responsible for the ordering and distribution of the CVMA controlled items from the CVMA Store. ( i.e. Full Member Patch) and will work closely with the Chapter Treasurer for accountability of funds associated with merchandise sales and purchases. 

Section 6(b).

The Road Captain (s) (RC) and Tail Gunner (s) (TG) (appointed–non BOD) will be responsible for the safety and security of the Chapter on runs, whether they are local or long distance. They will prepare and brief the Chapter riders before every run and provide guidance of the route to be taken. The designated RC will also maintain and supply to the Tail Gunner the appropriate voice / listening devices for runs that he/she deems appropriate. The Tail Gunner will be the last in the line of the Chapter riders and provide safety from the rear and direct traffic for safety of those riders. He/she will also have the capability to communicate with the RC to advise of any problems or changes in traffic conditions, either visually or verbally at all times during the run. Refer to Nebraska 16-1 Combat Veterans Motorcycle Association Ride Protocol 

Section 6(c).

The Chapter Chaplain (CHAPS) (appointed- non BOD) will be responsible for any matters that require pastoral care. Will be able to deliver an invocation at the appropriate time and location/event. Represent the Chapter in matters dealing with religious and ceremonial incidents/events. 

Section 6(d).

The Public Relations Officer (PR) (appointed-non BOD) will maintain a file of events, participation, news articles, community events, etc .and have it ready to present at each meeting and all Chapter functions. They will be in charge of all the Nebraska Chapter 16-1 Combat Veterans Motorcycle Associations publicity, in conjunction with and approved by the Chapter Officers. Duties will include: Historian, club file, pictures, newspaper articles, TV, and radio announcements and the Chapters communication process. Will be the point of contact for all community awareness, chapter projects, and visitations associated with the Chapter.

Section 6(e)

The Webmaster (WM) is responsible for all living social websites for the chapter to include but not limited to the website, social media sites.  The webmaster will monitor and keep the BOD informed of any social media posts that affect the chapter.  The webmaster must ensure the BOD contact information is up to date on the website at all times.  The webmaster is responsible for updating photos and maintaining links to other veteran resources that support the chapter. 

Section 7

The Nebraska Chapter 16-1 Officers constitute the Executive Board (BOD) of the Chapter, responsible for the execution, through its officers of the authorized policies, by majority votes, fills vacancies in any office of the Nebraska Chapter 16-1 and submits to the Chapter meetings and recommendations affecting the policies of the Chapter which have been previously approved. 

ARTICLE 7 MEETINGS 


Section 1

A quorum for conducting business shall be those present at any given meeting. 

Section 2

See DUTIES OF OFFICERS, Article 6, and Section 1. 

Section 3

Special membership meetings and special Nebraska Chapter 16-1 meetings can be called by the Commander, or with the approval of the State Rep., by two active members. 

Section 4

The Nebraska Chapter 16-1 Commander rule of order will be applied during meetings to affect parliamentary procedures, unless otherwise amended and provided for in the by-laws. Commander will appoint a member to serve additional duty as parliamentarian (SAA). 

Section 5

All Nebraska Chapter 16-1 meetings scheduled will be posted by the Secretary and will be made available to all members. The meeting schedule will be made available to all members in good standing and be completed for review 60 days in advance (time/locations). Preferable 3-7 days’ notice to provide all members, the opportunity to make arrangements to attend.

Section 6

An agenda will be made before each meeting with input from the Executive Committee (BOD) and included in the following items in accordance with Parliamentary procedures (Robert’s Rules of Order) and CVMA Nebraska Chapter 16-1 Rules of Order: 

  • Call Meeting to Order / Pledge of Allegiance – Commander / Sgt-at-Arms
  • Roll Call / Prayer (Moment of Silence) – Sergeant at Arms / Chaplain
  • Introduction of Guest(s) – Executive Officer
  • Reading/Review of the Minutes last meeting - Secretary 
  • Treasurer’s Report - Treasurer 
  • Old Business – Secretary
  • Open for New Business - Secretary 
  • Committee Reports - Officers (if any)
  • Announcements / open discussion / other business - Secretary /Public Relations
  • Other items of interest 
  • Adjournment / Announce next meeting from Meeting Schedule - Commander 


All Minutes will be archived in the Secretary’s Book and an emailed copy of the Minutes will be forwarded to the Membership for review. A vote to accept the Minutes as written will be taken at the next scheduled General Meeting. 

ARTICLE 8 DELEGATIONS 

Section 1

Delegations will be appointed by the Nebraska Chapter 16-1 Commander, but are subject to the approval of the Nebraska Chapter 16-1 Officers, to represent the Nebraska Chapter 16-1 at any convention, meeting, rally, or other assembly that may be deemed necessary, and all delegations are authorized to exercise only those powers specifically vested in them by the Nebraska Chapter 16-1 Officers. 

ARTICLE 9 AMENDMENTS 

Section 1

These by-laws may be altered, or repealed and new by-laws adopted only at the Nebraska Chapter 16-1 meeting by a majority vote of the members present. 

Section 2.

Any Changes to any Article and or Section of the Nebraska Chapter 16-1 by-laws will be discussed and voted on by a quorum. 

Section 3.

Approved and accepted amendments will be forwarded to the State Rep and the National Board of Directors for review and will take effect immediately upon approval. 

(Approved October 2016)